For Institutions
Care for the collection. Keep its record clear.
Accession, provenance, loans, condition, rights and access — connected across sites and collections, with reporting and public-facing experiences built from the same object records.
Corporate collections · Museums · Universities · Foundations · Estates
How it works
One record. Many responsibilities.
Keep accession, provenance, loans, condition and access together, so the same trusted information can serve staff, boards, researchers and the public.
Records that stay aligned
Accession, provenance, condition and locations together across sites.
Loans connected to the work
Agreements, valuations and condition reports kept with the record.
Access granted precisely
Give staff, researchers and partners the access they need, with a history of changes.
Object record
one source
Institutional work
Institutional work, connected around the collection.
01
Care for the collection
Accession, provenance, locations, exhibitions, condition, rights and documentation across sites.
02
Manage loans and reporting
Keep agreements, condition reports, valuations and insurance with the record, with reporting when needed.
03
Give people the right access
Share appropriate access with staff, researchers, patrons and the public.
04
Adapt it to your institution
Configure fields, permissions, workflows and integrations around your requirements.
Flexible by design
Different collections. Different requirements.
Institutional collections do not all work in the same way. Art Galleria can be shaped around the collection, the people responsible for it and the obligations that come with it.
Corporate collections
Inventory, locations and reporting across offices.
Museums, universities & foundations
Scholarship, loans, exhibitions and public access.
Artist estates & archives
Detailed histories, rights and catalogue records.
Beyond the desk
Take the same collection information onto the floor, into storage, on loan or out into the world.
The floor, welcoming visitors.
Getting started
A considered transition.
Moving an institutional collection requires more than importing a spreadsheet. We work with you to bring records across, establish access and configure the system around the way your institution operates.
- 01MigrationBring records across from existing systems and registries, with the collection organised and verified as it moves.
- 02Governance configurationSet up roles, permissions and institutional requirements before the system goes live.
- 03OnboardingGive staff, researchers and partners the access they need and help them become comfortable working in the platform.
- 04Ongoing partnershipContinue to adapt the system through support, integrations and tailored development as requirements change.
Ad Modum Proprium
When the standard platform isn’t enough.
Every art organisation has its own way of working. Ad Modum Proprium extends Art Galleria with tailored modules and development for institutions whose needs go beyond the standard platform.
Tailored templates and documents
Flexible forms and data structures
Purpose-built workflows and functionality
Websites and mobile applications
System integrations
APIs and webhooks
“Having a customizable system was critical to our needs.”
The competitors had more fixed fields and views. Art Galleria worked with how we needed to use it, not how it needed us to use it. If you think it won’t do what you need it to, ask again.
Preserve the legacy. Share the collection.
Keep the collection documented, accessible and useful to the people responsible for it today — and those who will care for it next.
Walk us through your collection, systems and access requirements, and we’ll show you how Art Galleria could work in your context.